The Minutes of the 381^st Meeting

of the ROCK TOWNSHIP AMBULANCE DISTRICT

BOARD OF DIRECTORS

September 23, 2009

 

OPEN MEETING:

The 381^st regular monthly meeting of the Rock Township Ambulance District Board of Directors was called to order by Chairman Ott at 7:00 p.m. The meeting was conducted at R.T.A.D. House #1.

 

ROLL CALL:

Directors and Administrative Personnel – Chairman Ott conducted a roll call of those in attendance. In addition to himself, Secretary Wieland, Treasurer Counts, Director Tary and Director Meyer were present.

 

Administrator Sammons and Mr. Dennis Tesreau, Legal Counsel for the District, were also present.

 

Director Meyer motioned to excuse Vice-Chairman Bowers. Director Tary seconded. There being no discussion, a vote was taken and the motion passed unanimously.

 

VISITORS AND GUESTS:

Acknowledgement – Chairman Ott acknowledged employees were present and thanked everyone for attending.

 

Public Comments – There were no comments.

 

MEETING MINUTES:

Approval of Regular Meeting Minutes – Director Tary motioned to approve the Minutes from the 380^th meeting which was conducted on August 31, 2009.  Director Meyer seconded. There being no discussion, a vote was taken and the motion passed unanimously.

 

Approval of the Executive Session Minutes –Director Meyer motioned to approve the Executive Session Minutes from the 380^th meeting. Treasurer Counts seconded. There being no discussion, a vote was taken and the motion passed unanimously.

 

FINANCIAL STATEMENTS:

Treasurer’s Report – Treasurer Counts presented the Treasurer’s Report for August 2009. Director Tary motioned to approve it and to pay all bills in the amount of $258,979.62. Director Meyer seconded. There being no discussion, a roll call vote was taken. Chairman Ott, “Yes.”; Secretary Wieland, “Yes.”; Treasurer Counts, “Yes.”; Director Tary, “Yes.”; and Director Meyer, “Yes.”; the motion passed unanimously.  

 

Cancellation Report –Treasurer Counts motioned to approve the September 2009 Cancellation Report Summary for 101 accounts totaling $47,519.07. Director Meyer seconded. These delinquent accounts were assigned to a professional collection agency. There being no discussion, a roll call vote was taken. Chairman Ott, “Yes.”; Secretary Wieland, “Yes.”; Treasurer Counts, “Yes.”; Director Tary, “Yes.”; and Director Meyer, “Yes.”; the motion passed unanimously. 

 

August YTD Budget Summary – Review and Discuss – Administrator Sammons thanked the office staff for preparing the report each month. She stated the District has only received forty-seven (47) percent of the revenue budgeted for the year and Sales Tax revenue is way down. She will continue to present this report each month to keep everyone informed.

 

COMMUNICATIONS:

Administrator’s Comments – Administrator Sammons reported the following items:

 

The President of Jefferson College, Dr. Raymond V. Cummiskey, was welcomed to the District on September 18^th and visited with Administrator Sammons.

 

The District participated in the City of Arnold’s “Arnold Days” during the three day event on September 18^th, 19^th and 20^th.

 

Purell brand Instant Hand Sanitizer dispensers have been installed throughout the District’s three facilities.  

 

In closing, Administrator Sammons reported the total amount of money that the City of Arnold has invoiced the District for is $82,269.00.

 

Officer Reports - Vehicle Maintenance Report – The Vehicle Maintenance Report was presented. There was no discussion.

 

Medical Supplies/Equipment – Ms. Sheila Buchheit, B Crew Chief and Supply Officer, presented one of the District’s E-Z IO (Intra-Osseous) guns. She explained that the guns have recently been upgraded. The device allows the paramedics easy I.V. access in medical emergencies. The staff has found the equipment to be very useful. Discussion followed. The Directors thanked Ms. Buchheit for her presentation.

 

Mr. Brian Schmelig, B Crew Lieutenant, presented a LifePak 15 monitor/defibrillator which is on-loan from Physio-Control, Inc. The District is currently using LifePak 12’s, which are seven (7) years old. He spoke about some of the upgrades that have been made to the new model and the new features that are available. Discussion followed. The Directors thanked Mr. Schmelig for his presentation.

 

Review Completed Patient Surveys – The completed patient survey forms were distributed for the Directors to review.

 

Discussion of Union Issues – Administrator Sammons informed the Board of Directors that she and the Shop Steward, Mr. Mark Liston, are to have meeting soon.   

 

OLD BUSINESS:

House #4 – Review and Discuss – Administrator Sammons had nothing new to present.

 

NEW BUSINESS:

401(a) Plan: 415 Amendment – Review and Discuss – Mr. Tesreau explained he had reviewed the plan amendment and would like to present a resolution at the October meeting. The Board approved to table the matter until October.

 

Part-Time Paramedic Hiring – Review and Discuss – Administrator Sammons reported that the District invited thirty (30) paramedics to the written testing session. Twenty-one (21) applicants participated and sixteen (16) of them were invited to practical testing which will occur on Tuesday, September 29, 2009.

 

Mandatory Overtime Policy and Vacation Policy – Review and Discuss – The change to these two existing policies is the line, “The employee will not be assigned Mandatory Overtime while on approved vacation.” Discussion ensued. Director Tary motioned to adopt the change to both policies. Director Meyer seconded. There being no further discussion, a roll call vote was taken. Chairman Ott, “Yes.”; Secretary Wieland, “Yes.”; Treasurer Counts, “Yes.”; Director Tary, “Yes.”; and Director Meyer, “Yes.”; the motion passed unanimously. 

Flu/H1N1 – Review and Discuss – Administrator Sammons provided the Directors with some generic information on the symptoms of a cold and the flu. Two websites were noted that have more specific information. The District has arranged to pay for flu shots for any employee who wishes to go to the Jefferson County Health Department to receive one. Employees are not being mandated to receive a flu shot. The same offer will be provided when the H1N1 vaccine becomes available.

  

EXECUTIVE SESSION:

It was determined an executive session was not needed.

 

GOOD AND WELFARE:    

Administrator Sammons invited everyone to the District’s Halloween Party which is being held at House #1 on October 29^th. More information will be mailed the first week of October.

 

 

NEXT MEETING DATE AND TIME:

Administrator Sammons will be unavailable on Wednesday October 28, 2009 and suggested holding the next meeting on Tuesday, October 20, 2009. Discussion ensued. The next meeting date was set for Tuesday, October 20, 2009; at 7:00 p.m. Reminders will be mailed.   

 

ADJOURNMENT:

There being no further business to come before the Board, Director Meyer   motioned to adjourn. Director Tary seconded. A vote was taken and the motion passed unanimously at 7:36 p.m.

 

 

 

 

 

_____________________________________________

Don Wieland

Secretary of the Board